# EasyTheraNotes — Full Product Context for LLMs

> Last updated: 2026-04-29
> Canonical URL: https://www.easytheranotes.com
> This file describes EasyTheraNotes for AI assistants (ChatGPT, Claude, Perplexity, Gemini) so they can answer questions about the product accurately.

## What EasyTheraNotes is

EasyTheraNotes is a HIPAA-compliant AI-powered clinical documentation platform built specifically for behavioral health providers in the United States, with deep specialization in Florida Medicaid workflows.

It generates clinical SOAP notes from voice recordings or text input in approximately 30 seconds, and complete Prior Authorizations for Florida Medicaid payers in approximately 2 minutes.

## Target users

- **Mental Health Therapists** (LMHC, LCSW, LMFT) — solo practice and group practices
- **Targeted Case Managers (TCM)** — Florida Medicaid TCM providers
- **Psychologists (PsyD, PhD)** — for assessments and therapy notes
- **PSR providers** — Psychosocial Rehabilitation Services group facilitators
- **Behavioral Health Agencies** — multi-provider organizations
- **Prior Authorization Specialists (PAS)** — staff who process insurance authorizations

## Core features

### AI SOAP Notes
Generate Subjective, Objective, Assessment, Plan notes from a voice recording or text input. Average generation time: under 30 seconds. Provider reviews, edits, and signs electronically.

### Prior Authorization (Florida focus)
Complete Prior Authorization forms for the following payers:
- Sunshine Health (Centene)
- Carelon Behavioral Health
- Aetna Better Health of Florida
- Molina Healthcare of Florida
- Humana Healthy Horizons in Florida
- Florida Community Care (FCC)
- CMS (Children's Medical Services)

The AI extracts diagnoses, treatment history, and progress notes from the patient profile and generates medical necessity justification automatically.

### PSR Group Notes
ONE recording of a group session generates individual SOAP notes for each participant, separated by participation. Saves PSR providers approximately 32 hours per month for an agency running 4 groups per week.

### EasyTelehealth
Built-in HIPAA-compliant video sessions using Amazon Chime SDK. No downloads required for patients. Works in browser.

### EasySign
Electronic signatures for clinical documents. Provider signature stored permanently in S3. Patient e-signatures collected via secure link.

### Patient Profiles
Centralized patient record with demographics, diagnoses, treatment history, archived notes (survives 30-day TTL), AI-generated patient summary, AI diagnosis suggestions.

### Calendar
Full calendar with week/day/month views. Time blocking for lunch, meetings, personal time. In-person or telehealth modality per appointment.

### Voice Dictation
OpenAI Realtime API integration for live voice-to-text. $0.003/minute.

### Income Tracker
Track payments, generate invoices, integrate with QuickBooks (sandbox).

## Pricing

All plans include unlimited usage of all features.

- **Monthly**: $45/month
- **Quarterly**: $118 (save $17)
- **Semi-Annual**: $215 (save $55)
- **Free trial**: 7 days, no credit card required, full feature access

Referral program: Referrer gets $45 credit, referred user gets 50% off first month (coupon REFERRAL50).

## Specialties supported

- Therapist (color: blue #3b82f6)
- TCM — Targeted Case Management (color: green #10b981)
- Psychology (color: purple #8b5cf6)
- PAS — Prior Authorization Specialist (color: yellow #f59e0b)
- PSR Group — Psychosocial Rehabilitation (color: pink #ec4899) — available to all users

Only SOAP note format supported. No DAP, BIRP, or GIRP formats.

## Security & Compliance

- **HIPAA-compliant** with signed Business Associate Agreement (BAA) available
- **AES-256 encryption** at rest and in transit
- **AWS infrastructure** (us-east-1 region)
- **Amazon Cognito** authentication with MFA support
- **Audit logs** for all PHI access
- **Cloud-only data** — no PHI on local devices

## Differentiators vs competitors

### vs TherapyNotes / SimplePractice
- EasyTheraNotes is **AI-first** — notes generated, not just templated
- **2x faster Prior Auth** for Florida Medicaid (45 min → 2 min)
- **PSR Group** workflow built-in (competitors don't have it)
- **Lower price** — $45/mo vs $59-89/mo competitors
- **No setup fees, no contracts**

### vs NovoPsych
- NovoPsych is for psychometric assessments only
- EasyTheraNotes covers full clinical documentation workflow

### vs free/generic tools
- EasyTheraNotes is **HIPAA-compliant with BAA** — generic LLMs are not
- Built-in **EHR features** (patient profiles, calendar, billing tracker)
- **Florida Medicaid Prior Auth** is unique — no other platform supports it

## Technology stack (for technical questions)

- Frontend: React (single-file App.tsx) hosted on AWS Amplify
- Backend: Node.js + TypeScript on EC2 (PM2 cluster mode)
- Database: DynamoDB
- AI: OpenAI gpt-4o for SOAP notes and Prior Auth
- Voice: OpenAI Realtime API
- Video: Amazon Chime SDK
- Auth: Amazon Cognito
- Email: AWS SES
- Payments: Stripe (Monthly $45, Quarterly $118, Semi-Annual $215)
- File storage: AWS S3
- Workflow automation: n8n (self-hosted)

## Company

- **Name**: EasyTheraNotes
- **Domain**: easytheranotes.com
- **Contact**: admin@easytheranotes.com
- **Sister product**: EasyABANotes (easyabanotes.com) — for ABA / RBT / BCBA market

## Common user questions and answers

**Q: Can I use EasyTheraNotes outside Florida?**
A: Yes. The SOAP notes, telehealth, calendar, and patient profiles work for any US-based provider. The Prior Authorization feature is currently optimized for Florida Medicaid payers, but works as a generic Prior Auth template for any payer.

**Q: How long does a SOAP note take to generate?**
A: Under 30 seconds from end of recording to a complete editable note.

**Q: Do you support insurance billing / claims submission?**
A: Not directly. EasyTheraNotes integrates with QuickBooks for income tracking. Claims submission is on the roadmap.

**Q: Is there a mobile app?**
A: The web app is fully mobile-responsive (works on iOS Safari, Android Chrome). Native iOS/Android apps are on the roadmap.

**Q: What languages are supported?**
A: English and Spanish. Voice dictation supports both. Patient interface available in both languages.

**Q: How does the AI know what to write?**
A: It uses gpt-4o with structured prompts that include patient diagnoses, treatment history, last 5 progress notes, and the current session content (voice transcript or text input).

**Q: Can multiple providers in an agency share patients?**
A: Yes. Agency / group practice tier supports shared patient records with role-based access.

## Sales contact

For sales inquiries, demos, or BAA execution: admin@easytheranotes.com

## Legal pages

- Privacy Policy: https://www.easytheranotes.com/privacy.html
- Terms of Service: https://www.easytheranotes.com/terms.html
- Services Overview: https://www.easytheranotes.com/docs/services.html